MANAGING YOUR ALUMNI CLUB

Using ‘IE Connects’

GROUP OFFICER OVERVIEW

Each club has designated officers who can access a dedicated group management area. Officers can use several tools to manage their organization more efficiently.

These tools are classified under specific modules:

• Dashboard: Track recent activity and quickly access commonly used features (for example: Events, Email, etc.), manage your group settings, list of officers, and access rights

• Members: Add and manage group members or validate people who requests to join the group

• Emails: Create new emails using mailing lists or email templates and check delivery status

• Events: Create events, sell tickets, track registration and event statistics

• Forms: Create forms or surveys and manage submitted responses

• Files: Upload and share photos and documents

• Website: Create and/or administer the group’s website, blog, and discussion boards

Below you will find detailed information about the ‘IE Connects platform’ and explanation on how to use it. Here is an explanatory video on Group Management from the perspective of an officer.

PLATFORM FUNCTIONS

  • 1. MANAGE YOUR GROUP

    Log on to the ‘IE Connects platform’ https://ieconnects.ie.edu/ with your IE username and password.

    Upon logging in, select your club from the “Groups” tab. Example: IE Alumni Chicago Club

  • 2. MANAGE YOUR MEMBERS

    See all your members within the Members menu. Feel free to use our search and filter features to quickly find a particular member.

    Members can sign up for your group using the Groups page. You can also manually add them to your group individually or multiple members at the same time.

    - How to import members into your group

    - How to add new members to your group

  • 3. CHANGE YOUR GROUP SETTINGS

    At any time, you can change the various settings for your group including the name, contact information, membership fees, access and privacy, and group sign-up options by clicking on Settings.

  • 4. CREATE EVENTS

    Click on the Create Event button in the Events menu to create an event where you can charge a fee and/or offer a free event. Various options are available, including creation of multiple tickets, time slots, and a waiting list.

    1. Click on Events

    2. Click on Create Event

    3. Choose an Event Template

    4. Click Next

    5. Populate the required information

    6. Click Save

    Useful links for event creation:

    - Add team members to track attendance.

    - Track virtual attendance for Zoom meetings.

    - Create Event templates for campus-wide use or exclusively for your group.

    - Add speakers to your event

    - Download event ticket

    - Co-host event with another IE Alumni Group

    - Update event as an Officer

    - Duplicate an Event

    - Restrict event for group members only

    - Create a waiting list for an event

    - Move people on the waiting list for an event to the event list

    - Add attendees to an event

    - Download event attendance report

    - Track event attendance to maintain attendance records, control event access, measure interest and ROI, boost engagement and monitor campus activity.

  • 5. NON IE MEMBERS - REGISTRATION FOR AN ALUMNI EVENT

    1. Click on the “Register” button

    2. Click on the “Sign up” button

    3. Please, fill in the following information (first name, last name and email).

    4. You will receive a 6 digit code by email. The subject of the email is “ Sign In Code”. Please check your Spam folder.

    5. You will be automatically redirected back at the 'Event' page. To finish your registration please click on the “Register” button again.

    6. Your event registration is complete, and you will receive a confirmation email.

  • 6. COMMUNICATE WITH YOUR MEMBERS

    Communicate easily with your members by Selecting the Emails option. You can compose new emails using mailing lists or email templates and check delivery status:

    - How to send an email using the email builder

    - You can also interact and share with all your members by posting on the group feed and adding photos, documents, links, and polls to your posts.

  • 7. CREATE A FORM OR SURVEY

    Create and share forms or surveys within the Surveys & Forms tab. Identify differences between surveys and forms and learn how to create each of them. Tip: Receive an email notification when a user has sent their submission using the Notifications feature within the settings of the form.

    1. Click on Surveys & Forms

    2. Click on Create

    3. Click on the Form or Survey icon

    4. Personalize your form/survey to include a title and an introduction

    5. Add your questions

    6. Determine the Settings for your survey

    7. Click Save

    8. To see the results of your form/survey click on the title

    9. Click on Stats to access statistics, answers ratios, and date/time of answers

  • 8. MANAGE YOUR WEBSITE

    Administer, edit, and customize the club website under the Website menu. You can also make news posts and create discussion boards.

    - Getting started with the new website builder

  • 9. MANAGE YOUR MEDIA

    Store and share documents and photos under the Media menu.