How to Set Up a Zoom Meeting
1: Open the Zoom app and sign-in to your account
2: Tap the orange “New Meeting” button
3: Edit meeting settings if necessary (you can switch the video off for participants and use a Personal Meeting ID)
Finally, tap the blue “Start a Meeting” button
1: When the meeting starts, click the “Participant” button in the toolbar at the bottom of your screen to add or manage participants.
2: Click on the “Invite” option in the bottom left in the window that opens up
You have the option to share your meeting details through a variety of communication methods.
How to Join a Zoom Meeting
Simply click the link or paste it into your web browser to join the meeting
1: Open the Zoom app and click on the “Join” button
2: Write the Meeting ID in the box provided, fill out your name and click on the “Join” button
How to Schedule Meetings
1: Open the Zoom app and click on the blue “Schedule” button
2: Enter your meeting details in the window that appears
You can set the date and time, privacy and access settings. You can also choose your preferred calendar app (iCal, Google Calendar, etc.) to put the event in your calendar.
3: After adjusting your preferences, click on the “Schedule” button at the bottom right of the screen
How to Record Zoom Meetings
1: When your meeting starts, click on the “Record” button in the toolbar
2: Choose either “Record on this Computer” or “Record to the Cloud” to start the recording
3: To stop recording, click on “Pause/Stop Recording” or end the meeting
4: Zoom converts the recording to MP4 format and stores it in your preferred location so you can easily access it any time you want
Screen Sharing
• Host virtual presentations and workshops.
• Explain processes in detail.
• Review work and project documents together with your team.
Simply click on the “Share Screen” button in the toolbar in order to share your screen.
This gives you the option to share:
• A specific app or window.
• A whiteboard.
• Apple iPhone / iPad screen
Breakout Rooms
These are essentially virtual conference rooms where only specific members have access.
Click the “Breakout Rooms” button in the toolbar
Pick your desired settings in the pop-up window (number of rooms, how to assign participants to a room)
Other Useful Tools
Mute/unmute your microphone, select microphone, select speaker, audio settings
Stop/start video, virtual backgrounds & video filters, video settings
Lock meeting, waiting room, participant capabilities
Message everyone in the zoom call or specific participants
Raise your hand, agree or disagree, or use other emojis to react
Use the “Participants” button in the toolbar to open the Participants Panel allowing you to assign co-hosts and control the capabilities of the participants.
